Swift ReceptionPrivacy Policy
This Privacy Policy, together with the acceptance of the Terms of Service and our Data Processing Agreement, form the Contract between Swift Reception Ltd and its Customers.
Who we are
Our website address is: https://SwiftReception.com
We are a company Registered in England and Wales Reg. 12399797
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string is created from the email address (also called a hash) which may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Form data collected will only be sent once the consent to the Privacy Policy has been accepted. Swift Reception uses Send Grid to transfer form data. Send Grid transfers data with opportunistic encryption using TLS, so the transmission of form data is secure.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments will be checked through an automated spam detection service. Curently we use Akismet Anti-Spam.
Your contact information
Contact information is kept on file for a further 6 years after you stop using Swift Reception. At that point the information is anonymised but still linked to the account.
Additional information
What data breach procedures we have in place
All data is stored electronically at Swift Reception which reduces the risk of a data breach considerably. However, should a data breach occur we have the following procedure to follow –
- Find out what types of data are affected
- Find out how many records are affected
- Work out how the breach happened. Who and/or what was responsible?
- Stop the breach from escalating
- Instigate business continuity plan
- Determine whether your supervisory authority needs to be notified
- Determine whether affected individuals need to be notified
- Establish ways for affected individuals to contact you
- Contact your supervisory authority (if necessary)
- Contact affected individuals (if necessary)