Streamline Your Schools Visitor Management with Swift Reception

In the world of education, safety and security is of utmost importance. That's why schools need a professional visitor and employee management system that saves staff time and ensures seamless entry and exit processes. This is where Swift Reception comes in, providing a modern solution to the traditional paper sign-in systems that have become outdated and inefficient.

Swift Reception is a user-friendly digital platform that can be used for visitor and employee management. It streamlines the entry process and ensures the security and confidentiality of sensitive data. Here's how Swift Reception can benefit schools:

Guest Pre-Registration

Swift Reception's pre-registration feature speeds up the check-in time and allows staff to be notified by email as soon as visitors arrive. This saves time for everyone involved, and visitors will feel welcomed as they see their names on the screen. In addition, pre-registration is especially helpful for school visits, as visitors can upload their DBS certificate for identification purposes.

Employee Sign-In

Swift Reception has a separate sign-in process for employees, making it easy to track who is in the building at any given time. This helps direct phone calls and ensure that employees are accounted for during emergencies.

Deliveries and Couriers

Swift Reception notifies the nominated attendant by email and/or text message when deliveries arrive, allowing for quick and efficient processing of packages.

Data Security

Visitor information is stored on an encrypted database, ensuring that sensitive data is protected at all times. The system is compliant with data protection regulations, and data is backed up daily for added peace of mind.

Visitor Badges

Swift Reception offers an optional feature that connects the sign-in device to a badge printer, allowing staff to quickly identify visitors and who they are visiting in the school. This is especially helpful for visitors who are not DBS registered, as it helps staff keep track of who is in the building at all times.

Zero Charge Set-Up Cost

Schools can use Swift Reception free for 14 days with no obligation to purchase. This trial system has all the full features to showcase the benefits of the system.

Visitor Compliancy

Swift Reception allows guests to sign non-disclosure agreements, COVID-19 statements, and health and safety documents. This ensures that visitors are compliant with the school's policies and regulations.

Reduce Staffing Costs

With Swift Reception, schools can reduce staffing costs by allowing visitors to check in using an iPad, freeing up staff to focus on other tasks. This feature is especially useful for large events, where multiple devices can be used to manage the influx of visitors.

Reporting

Swift Reception offers an intuitive reporting system that allows schools to extract data from their customer portal and format reports based on employee and visitor sign-in/out information.

Branding the Sign-in Process

Schools can tailor the sign-in welcome screen with photos of the school and the school logo, making the entry process more personalized and professional.

In conclusion, Swift Reception is a comprehensive visitor and employee management system that offers schools a modern solution to outdated paper sign-in systems. With its features designed to optimize visitor and employee management, data security, and branding, Swift Reception is the perfect solution for schools looking to enhance their safety and security measures.