Visitor & Employee Management System
Build up a record of who is on-site at any of your offices or schools, at any point in time.
Everything you need to manage visitors
With our native iPad app and desktop platform you have a full suite of visitor management tools.
Secure an iPad in each entrance of your building to allow visitors to confirm their visit and automatically alert their contact.
Simple but Effective
Separate sign in processes for employees, guests and deliveries allow a simple but effective entry process. No need to fill in date and time. The control panel will show how many employees are in, helping direct telephone calls.
Live Reporting
Dashboards update in real-time
At a glance, see who is in the office today – ideal for routing incoming calls. Evacuation lists per location are always kept up to date.
Streamline Visitors
Welcome guests with printed labels
Guests will feel welcomed as they see their names on the screen and can take comfort in knowing that they will get a warm reception.
Data Security
GDPR Compliant for all guests
Employee and Visitor sign in is a secure process and is your first step to data protection. Employee and Visitor information is stored on an encrypted database and is therefore secure. This is a data protection requirement in most countries now.
Dashboards update in real-time
At a glance, see who is in the office today – ideal for routing incoming calls. Evacuation lists per location are always kept up to date.
Welcome guests with printed labels
Guests will feel welcomed as they see their names on the screen and can take comfort in knowing that they will get a warm reception.
GDPR Compliant for all guests
Employee and Visitor sign in is a secure process and is your first step to data protection. Employee and Visitor information is stored on an encrypted database and is therefore secure. This is a data protection requirement in most countries now.
Simple pricing, for everyone.
It doesn’t matter what size your business is, our software will work well for you.
(Prices shown will be subject to VAT)
The Office
Ideal for companies with a single office with a single entrance or reception.
£30 monthly
- Up to 50 Employees
- 1 Device (iPad)
- 1 Location
- 150 sms/month
- 8p each additional text
Large/Multiple buildings
Perfect for schools / medium sized businesses.
£50 monthly
- Up to 250 Employees
- Unlimited visitors
- 2 Device (iPad)
- 2 Location
- 300 sms/month
- 8p each additional text
Enterprise
For enterprise companies and warehouses.
£180 monthly
- Up to 500 Employees
- Unlimited visitors
- 4 Device (iPad)
- 4 Location
- 500 sms/month
- 6p each additional text
Have more than 500 employees? Email Support for a custom quote.
Frequently asked questions
If you can’t find what you’re looking for, email our support team and if you’re lucky someone will get back to you.
How do I get an evacuation list?
Shake the iPad and select the option for Emergency Evacuation to bring up a list of everyone in the building.
What if an employee forgets to sign out?
Each location can have a default sign out time usually at the end of the day. Visitors or employees who are still signed in will be automatically signed out.
How do I Activate the Swift Reception App on the iPad?
When you first run the Swift Reception app on the iPad, it will ask to be Activated. This can be done by scanning the QR code generated on the Admin Panel > Device screen.
Can I connect a label printer?
As of April 2022 we would suggest that you use the Brother QL-820 NWB.
Where is the data stored?
The data is stored on servers based in the UK. We use Digital Ocean as a cloud based solutions supplier as we can easily and quickly expand our capacity as our systems grow.
How can I import my employees?
We support .csv uploads and provide a template to use but they can also be manually added and updated.
What happens when an employee leaves?
When an employee leaves, we simply mark them as inactive. This removes the employee from any of the sign-in screens and reports. Historical information can be kept on file in case it is needed.
Can we expect more features?
We are actively developing new features that will be available to both new and existing customers at no extra cost.
I lost my password, how do I get into my account?
Follow the instructions on the password reset page here: https://admin.swiftreception.com/password/reset
Get onboarding support
It’s time to take control of your visitor and employee entry system. We offer a full service onboarding at no additional cost.
Contact to one of the team today and see how we can help.
